Health and Safety Policy & Arrangements
1 General Statement of Safety
2 Organisation Chart
3 Responsibilities
4 Abrasive Wheels
5 Access and Egress
6 Accident & Hazard Reporting
7 Alcohol and Drugs Misuse
8 Asbestos
9 Compressed Gases
10 Construction Design and Management (CDM)
11 Confined Spaces
12 Control of Substances Hazardous to Health (COSHH)
13 Dermatitis
14 Display Screen Equipment
15 Driving at Work & Vehicles
16 Electricity
17 Environmental Policy
18 Factory
19 Fire & Emergencies
20 First Aid
21 Forklift Trucks
22 Health surveillance
23 Housekeeping
24 Information, Instruction and Training
25 Lone Working
26 Maintenance of Equipment
27 Manual Handling
28 Mobile Plant and Equipment
29 Monitoring, Inspection and Review
30 Noise
31 Personal Protective Equipment (PPE)
32 Portable electrical appliances
33 Risk Assessments & Method Statements
34 Vibrating Tools
35 Waste Disposal
36 Welfare
37 Work equipment
38 Working at Height
1. GENERAL STATEMENT OF SAFETY
The following is a statement of the company’s Health and Safety Policy in accordance with Section 2 of the Health and Safety at Work etc. Act 1974.
It is the policy of Lloyd Concrete Co. Ltd to ensure so far as is reasonably practicable, the health, safety and welfare of all employees working for the company and other persons who may be affected by our undertakings.
The company acknowledges that the key to successful health and safety management requires an effective Policy and organisation and arrangements which reflect the commitment of senior management. To maintain that commitment, we will: -
• continually measure, monitor and revise where necessary that health and safety standards are adequately maintained
• implement the company’s health and safety policy across all of its operations and introduce any changes to meet new circumstances
• provide, so far as is reasonably practicable, safe places and systems of work, safe plant and machinery, safe handling of materials and substances, the provision of adequate safety equipment and ensure that appropriate information, instruction, training
• and supervision is given
• allocate adequate finances and resources to meet these needs
The management looks upon the promotion of health and safety measures as a mutual objective for themselves, employees and sub-contractors. It is, therefore, the policy of management to do all that is reasonably practicable to prevent personal injury and damage to property. Also, the organisation aims to protect everyone, including visitors and members of the public, insofar as they come into contact with our activities, from any foreseeable hazard or danger.
All employees have duties under the Health and Safety at Work etc. Act 1974 and will be informed of their personal responsibilities to take due care of the health and safety of themselves and to ensure that they do not endanger other persons by their acts or omissions. Employees will also be informed about co-operating with the company in order that it can comply with the legal requirements placed upon it and in the implementation of this Policy.
The company will ensure continued consultation with the workforce to enable all viewpoints and recommendations to be discussed at regular intervals.
The organisation will ensure a systematic approach to identifying hazards, assessing the risks, determining suitable and sufficient control measures and informing employees and sub-contractors of the correct procedures needed to maintain a safe working environment.
The company regards all health and safety legislation as the minimum standard and expects its management to achieve the company goals without compromising health and safety.
The Director responsible for Health, Safety & Welfare is the Managing Director, Mr James Lloyd.
J. Lloyd
2. ORGANISATION CHART
3. RESPONSIBILITIES
Note - when the term ‘employee’ is used, it will include, where the context so requires, sub-contractors working for the company in any of their operations.
The Director Responsible for Health Safety & Welfare
The overall responsibility for co-ordinating Health, Safety & Welfare rests with the Managing Director Mr James Lloyd, who will:-
• Ensure that this Policy and Arrangements are applied throughout the company as well as being adopted by our sub-contractors and visitors to sites where contracts are undertaken.
• Ensure effective accident prevention and safe working procedures are introduced to bring about a safe and healthy working environment.
• Organise appropriate training so that all staff and sub-contractors understand and accept their part in promoting health and safety.
• Cause all new staff to be inducted and trained and maintain records of this and all further training identified and delivered.
• Make, or cause to be made, inspections of the office and site operations to ensure that all work is being carried on safely and that all equipment, plant and machinery is suitable for the work involved, is properly maintained and checked for damage and wear.
• Allocate adequate funds and time with regards to health, safety and welfare and ensure that all times, consideration is given to health and safety in order that risks are reduced to levels which are as low as is reasonably practicable.
• Establish and promote continued communication between all persons working with and for the company and with the Designated Health & Safety Consultants, to ensure best practice is followed and expert advice sought.
• Ensure all employees and sub-contractors are aware of their duties and responsibilities with regard to this Policy and Arrangements and any other processes adopted by the Company.
• Promote a strong and positive health and safety culture throughout the Company at all levels.
• Ensure that management sets a good example and that adequate time and resources are made available to ensure the competence of all staff with regards to health and safety and that there is co-ordination, co-operation and communication between all employees and sub-contractors to achieve a uniform health and safety culture throughout the Company.
• Before any work commences, providing all employees and sub-contractors with the appropriate health and safety information and ensuring that they comply with the contents
• Dealing with the investigation of any accidents or incidents and the reporting of such, in the manner and within the timescales prescribed by legislation and taking any action as a result of the findings
• Taking any action necessary (including disciplinary action where appropriate) to ensure that the arrangements detailed in this Policy are adhered to by all persons under the control of the company
• Obtaining and checking the Health and Safety Policy of all sub-contractors and ensuring that work methods and safety practices are agreed and, if necessary, providing any safety training that may be appropriate for them to comply with these requirements
Other Director, Operations and Factory Managers
As with all levels of management, the other Director and the Operations and Factory Managers must assist the Managing Director in his responsibilities. They will therefore:-
• Ensure good communications on health and safety in order to keep the Managing Director fully informed of all matters pertinent to it.
• Take responsibility for the implementation of this Policy and Arrangements for each site and the employees or sub-contractors working on it and he or she will:
• Ensure that all employees or sub-contractors understand this Health and Safety Policy and Arrangements and will organise training as necessary
• Ensure that all injuries, dangerous occurrences and reported diseases are properly reported and investigated and that statutory documents and records are maintained;
• Ensure, before any work commences, that any approved specialist sub-contractors are issued with the appropriate health and safety information regarding the site and the contract and that they comply with the contents;
• Obtain the specialist sub-contractor’s replies to a Sub-contractor’s Health & Safety Checklist before work is commenced and to pass this to the Managing Director for approval, then to ensure that work methods and safety practices are agreed and, if necessary, require them to undertake any safety training that may be appropriate for them to comply with the Company requirements;
• Take any action necessary to ensure that the arrangements detailed in this document are adhered to;
• Provide equipment and tools necessary to carry out work safely including suitable and sufficient PPE for employees and ensure that such equipment is provided by and is used by all sub-contractors and that training is given, where required, in its correct use;
• Undertake, or cause to be undertaken, assessments of hazards present in the workplace, assessing the risks and implementing control measures and good working practices;
• Monitor and review Risk Assessments, as required, documenting any significant changes to them or to Method Statements or Safe Systems of Work;
• In order to ensure the quality of the company’s Health and Safety culture, randomly undertaking safety checks and noting areas of safety in which it is felt the company requires the allocation of resources;
• Assisting in the review of this Health & Safety Policy& Arrangements annually, or as required.
Supervisors
The Supervisors are accountable to the Operations Manager for implementing and monitoring the company Health and Safety Policy and Arrangements on site. They are responsible for ensuring that, where appropriate, the rules and safe working practices developed, are implemented and adhered to. The Supervisors are therefore responsible for their own places of work
The Supervisors will:-
• Identify and ensure that those employees and sub-contractors within their control have adequate support to meet their duties.
• Be the primary point of contact with Clients and Principal Contractors and consequently responsible for ensuring that any health and safety issues or concerns that may be raised (that are associated with the company’s work) are effectively dealt with in a timely and professional manner.
• Consult fully with our Clients and Principal Contractors prior to work commencing to:
▪ Understand the site-specific Construction Health & Safety Plan in accordance with the
Construction (Design & Management) Regulations 2015.
▪ Establish site-specific Health and Safety requirements.
▪ Assess hazards, evaluate risks and ensure adequate control measures are in place and
identify special requirements.
▪ Confirm Fire & Emergency Procedures, Fire & Emergency Assembly Points and the
Welfare and First Aid facilities available at the site and inform all relevant personnel.
▪ Inform the Client or Principal Contractor of Sub-contractors likely to be on-site during
the task, operation or project.
▪ Determine possible risks to the employees and sub-contractors of the activities of the
Client or Principal Contractor whilst at the premises or the site.
▪ Establish possible risks to the employees of the Client or Principal Contractor arising
out of the activities undertaken by the Company.
• Fulfil their delegated responsibilities with the assistance of the relevant employees, monitor the performance of them with regard to site health and safety and provide managerial and technical support to enable employees to comply with their delegated site health and safety responsibilities.
Operatives, Labour Only Sub-Contractors and other Employees
All employees of the Company are to comply with their individual duties under the Law, particularly:-
• It shall be the duty of every employee while at work to take reasonable care for the Health and Safety of himself or herself and of any other persons who may be affected by his or her acts or omissions while at work.
• Regarding any duty or requirement imposed on the company, or any other person by or under any of the relevant statutory provisions, to co-operate with them so far as is reasonably practicable to enable that duty or requirement to be performed or complied with.
• No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of Health, Safety and Welfare in pursuance of any of the relevant statutory provisions
• Employees must ensure their own safety and the safety of others and generally co-operate with the company to enable it to carry out the health and safety duties required of it.
• Due to the size of the organisation and the number of projects that may be undertaken at any one time there will be situations within the company when employees will be relied upon to adopt the health and safety responsibilities of those persons next in the hierarchy of authority, to ensure the overall safety of the project.
• To ensure that the locations where work is undertaken remain safe places of work, all employees and sub-contractors must:-
▪ Read and understand the company Health and Safety Policy about which they have
been given an Information Sheet, setting out the main points but if they wish to have
a copy of the complete Policy this will be available from Head Office.
▪ Comply with its requirements and develop a personal concern for their own safety
and the safety of anyone else who may be affected by the company’s activities.
▪ Obtain a good understanding of the risks associated with his or her activities. Risk
assessments will have been produced for any activity involving a significant risk.
Employees must ensure that they are read and fully understood and in the event of
any uncertainty, stop work and ask for guidance.
▪ Never, under any circumstances, work in an unsafe manner. If is felt that he or she
has been asked to do so – they must not comply with the request and must contact
the Operations Manager or Managing Director immediately.
▪ Wear PPE as required.
▪ Not use plant and equipment for any work for which it was not intended, or if the
person intending to do so has not been properly trained or has the requisite
experience to use it.
▪ Report any damaged plant or equipment and keep all tools and plant in good
condition, inspected frequently and they must not be used if they are damaged or
inadequate for the job.
▪ Be aware of site emergency procedures that will have been established by finding
out what they are, identifying the location of and how to use fire-fighting equipment
and finding out where First Aid equipment is kept and who the site First Aider is.
▪ Keep the workplace tidy at all times making it a safer and healthier place to work.
Be aware of trip hazards and when possible remove any hazards observed e.g. nails
protruding from timber or cables unsafely located.
▪ Do not play dangerous practical jokes or partake in “horseplay” but always consider
how acts or omissions may impinge on the health and safety of others.
▪ Report any injury that results from an accident at work, even if the injury does not
stop work.
▪ Work in a safe manner at all times. Do not take unnecessary risks which could
endanger him or herself, or others.
▪ Always be ready to suggest safer methods of working to a Supervisor or the
Operations Manager to ensure that he or she, or the general public, are not put at
any risk. Warn any other persons sharing the workplace of particular known hazards.
▪ Regard health and safety information and training as a right. Ask a Supervisor or
Operations Manager for appropriate site information and do not start work until he
or she is satisfied as to its adequacy. Ask for and expect to receive a Toolbox Talk on
any work or health and safety matter that is not fully understood.
▪ When (at any time) standing in for another employee or assuming the duties of
another employee, carry out those duties in accordance with the appropriate
section of this Policy.
▪ Never by-pass safety devices on any equipment or remove or do not fit guards. All
equipment has been tested and supplied in accordance with the current legislation.
▪ Do not attempt to repair or maintain plant or equipment unless he or she has been
properly trained to do so, particularly when it may involve electrical devices or the
removal of safety guards.
▪ Immediately set aside any faulty equipment and give warnings to others who may be
at risk. Inform the Supervisor or Operations Manager and ensure that work is not
carried out with the faulty equipment until such time as the fault has been rectified.
4. ABRASIVE WHEELS
Every year, there are a number of accidents arising from the use of work equipment, including abrasive wheels. An abrasive wheel is defined as a wheel consisting of abrasive particles, bonded together using organic or inorganic substances such as resin. Risks to health and safety from the use of abrasive wheels may arise due to the grinding wheels/disks being out of date, wrong wheels used for the task or wheels mounted incorrectly.
Associated hazards:
• Wheel breakage/bursting.
• Contact or entanglement with running wheel.
• Physical injury from component being ground.
• Noise and vibration.
• Dust inhalation.
Employer’s Responsibilities:
The company will ensure that a risk assessment identifies: –
• Significant hazards and risks arising from the operation.
• Persons at risk.
• The appropriate controls to be implemented.
In addition, the company will:
• Monitor the effectiveness of the arrangements.
• Review these arrangements periodically.
• Ensure that all operators are properly trained in the safe use of grinding machines.
• Ensure that the mounting and dressing of abrasive wheels is only done by appropriately trained people.
• Provide personal protective equipment including eye protection, as identified through assessment.
• Ensure that transparent screens are fitted to fixed bench or stand-mounted machines, to intercept sparks and particles.
• Maintain the floor area immediately around grinding machines in a good condition, and free from obstruction.
• Ensure that wheel guards are secured in position and properly adjusted, before the wheel is run.
• Ensure that grinding operations are carried out in such a manner as to not introduce a risk of fire.
• Monitor the maximum speed of the wheels against the RPM of the grinding machine.
Employee’s Responsibilities:
• To take care of themselves and others in work activity involving abrasive wheels
• Follow training, guidance and instruction given, to prevent injury or ill health.
• Use protective and safety equipment provided.
• Report any hazardous or dangerous situations.
• Co-operate with management arrangements for health and safety.
• If they find any defects or faults with work equipment, they will stop the work safely and isolate the equipment.
• Equipment that has been identified as “Unsafe to use” should be labelled as such and taken out of service.
5. ACCESS AND EGRESS
Safe access and egress includes movement of persons, equipment and vehicles into, around and out of the place of work.
Associated hazards
• Slips, trips and falls.
• Falling objects.
• Vehicle movement.
• Uneven/obstructed floor.
• Trailing cables.
• Opening in the floor.
• Unsuitable/insufficient lighting.
Employer’s responsibilities
The company will ensure that: -
• Arrangements and procedures are in place to ensure pedestrian safety and pedestrian/vehicle segregation where possible.
• Articles or substances do not impede safe access and egress in the premises and that objects that may restrict safe movement within the premises are removed immediately.
• Any access restrictions are adhered to, so that suitable and safe arrangements for work in areas of high risk are guaranteed.
• Suitable covers are provided and are put in place over openings in the floor, or suitable safety fencing (rigid material – flexible chains not acceptable) is in place.
• Floor coverings are in good condition and free from slipping and tripping hazards.
• The edges of steps and stairs are clearly marked and stairways, passageways and working areas are well lit with suitable handrails fitted to stairways.
• All contractors will be closely monitored to ensure that they do not hinder safe access/egress of personnel when working at the premises.
• This policy will be subject to regular monitoring and review.
Employee’s responsibilities
Employees will: -
• Follow advice and information given by the employer in relation to safe
• access and egress.
• Regularly check that there is sufficient space to move about their work
• area freely and where necessary report any problems.
• Report any situation to the employer where safe access and egress is
• restricted or obstructed so that arrangements for the appropriate
• remedial action can be taken.
6. ACCIDENT & HAZARD REPORTING
An accident is an unplanned event that results in personal injury or damage to property, plant or equipment. A 'near-miss' is any incident, accident or emergency which did not result in an injury.
There are many hazards present in all workplaces. Control measures, when implemented, should reduce the risks from those hazards to a level as low as is reasonably practicable in order to prevent accidents and cases of ill health.
The following arrangements provide procedures for all members of staff, together with information necessary for the reporting and subsequent investigation of accidents, incidents and near misses and of hazards.
Employer’s responsibilities
The company will ensure that: -
• Suitable procedural arrangements are made in order that all accidents and incidents occurring on the premises or associated with business activities are adequately recorded.
• Appropriate First Aid procedures are followed in the event of an accident or incident resulting in injury.
• All members of staff are adequately trained to carry out their work safely and are provided with information on safe working practices and accident prevention.
• A nominated person notifies the Health and Safety Executive (HSE), using the appropriate RIDDOR reporting requirements
Reporting requirements
All fatalities or incidents resulting in a specified injury (see below for list) or where there are multiple persons affected, must be reported to the enforcing authority (unless otherwise stated, this will be the Health & Safety Executive) immediately by telephone on 0845 300 9923.
▪ a fracture, other than to fingers, thumbs and toes
▪ amputation of an arm, hand, finger, thumb, leg, foot or toe
▪ permanent loss of sight or reduction of sight
▪ crush injuries leading to internal organ damage
▪ serious burns (covering more than 10% of the body, or damaging the eyes, respiratory
system or other vital organs);
▪ scalpings (separation of skin from the head) which require hospital treatment
▪ unconsciousness caused by head injury or asphyxia
▪ any other injury arising from working in an enclosed space, which leads to hypothermia,
heat-induced illness or requires resuscitation or admittance to hospital for more than 24
hours.
For all accidents involving any employee, as a result of which, he or she is absent from or incapable of carrying out, his or her normal work, for more than 7 days following the accident (not including the day of the accident), the official report form F2508 should be completed on-line via the HSE website (www.hse.gov.uk/riddor/online). Photocopies will be taken and retained on file as a record. This report must be completed within 15 days of the accident.
Where any member of the public is involved in an accident that necessitates them being taken to hospital for treatment (but not simply for a ‘check-up’) a report must be completed on-line as per 4 unless it constitutes a specific injury when it must be reported as per 3 above.
Any dangerous occurrence should be reported on-line as above. The main incidents to be reported are:-
▪ the collapse, overturning or failure of load-bearing parts of lifts and lifting equipment
▪ plant or equipment coming into contact with overhead power lines
▪ the accidental release of any substance which could cause injury to any person
However, there are 43 other types of incident that are reportable that can be found at:- http://www.hse.gov.uk/riddor/dangerous-occurences.htm
All employees will report all diagnosed reportable diseases (see list below) which are linked with occupational exposure to specified hazards or any other occupational ill health, as soon as they are aware, or suspect, that they are suffering ill effects therefrom, whether or not it affects their work. Such diseases etc. will be recorded in the same manner as accidents and those that are diagnosed as one of the diseases etc. below will be reported on-line on the official form F2508 :-
▪ carpal tunnel syndrome
▪ severe cramp of the hand or forearm
▪ occupational dermatitis
▪ hand-arm vibration syndrome
▪ occupational asthma
▪ tendonitis or tenosynovitis of the hand or forearm
▪ any occupational cancer
▪ any disease attributed to an occupational exposure to a biological agent
Whilst employees and sub-contractors are required to complete a Health Surveillance Form each year, all employees will report all diseases or occupational ill health to the Managing Director as soon as they are aware, or suspect that, they are suffering ill effects as a result, or in connection with, work. Such diseases, etc. will be recorded as for accidents and the enforcing authority will be notified on official form F2508. All forms will be completed by the member of staff involved in conjunction with the Managing Director.
Accidents and cases of ill health will be investigated by the Managing Director to endeavour to identify the cause of the accident or ill health. Where practicable, measures for prevention will also be devised in all cases, to ensure that similar accidents do not re-occur.
Full co-operation is required from all employees or sub-contractors during any investigation by the company, its insurers or any enforcing authority Inspectors. All staff will be asked to sign an acknowledgement as acceptance of their clear understanding of the procedures to be followed in the reporting of accidents.
All entries in the Accident Book will be checked monthly by the Managing Director to identify any common accidents or trends, so that preventative measures can be taken.
Any electric shock received will be entered into the Accident Book and reported as above
Hazard reporting
A hazard is something that has the potential to cause harm, ill health or injury, the associated risk is the likelihood that a hazard will cause harm during the course of the work activity, for instance slipping on trailing wires or loose floor coverings, faulty electrical fittings, unguarded edges or obstructed emergency exit routes.
Near misses are hazardous incidents with the potential to cause an injury, e.g. an employee tripping over a trailing cable but no injury occurred.
Employer’s responsibilities
The company accepts that some of its work activities could, unless properly controlled, create hazards to employees and other people. The company will:
• reduce the likelihood of injury or loss by taking all reasonable steps to reduce the risks to an acceptable level.
• inform employees of likely hazards by means of risk assessments, information, instruction, signage, training and documentation.
Employee’s responsibilities
• identify any hazard that may be present but which may not be known to the company
• report any hazard to a Supervisor as soon as possible
7. ALCOHOL AND DRUGS MISUSE
There is evidence that the effects of drinking alcohol, or drug use or misuse, can reduce personal performance and potentially increase absence rates. Any form of drug or alcohol related problem is a very serious matter and, in some circumstances, may be a criminal offence. The scope of this policy extends to alcohol, illicit drugs or substances and over-the-counter or prescription medication if abused or taken in an irresponsible manner.
Associated hazards
• Impairment of co-ordination.
• Inability to drive or use equipment safely.
• Lack of awareness, judgment and sense of danger.
• Heightened sense, and use of, aggression towards others.
• Overconfidence in potentially dangerous situations.
Employer’s responsibilities
The company will:-
• Seek to identify problems at an early stage and thus minimise the risk posed to the health and safety of employees and others.
• Ensure that appropriate arrangements are in place to minimise the likelihood of alcohol, drugs and substance abuse occurring.
• Recognise that drug and alcohol problems are medical conditions that are potentially treatable.
• Treat all information in the strictest of confidence.
• If an alcohol or drug related problem comes to light that results in unacceptable behaviour or performance the person involved will be required to leave site immediately.
Employee’s responsibilities
Employees and sub-contractors will:-
• Inform the company if they are taking any prescription medications that may affect their ability to safely operate vehicles, equipment or machinery or to carry out their duties.
• Not attend for work at any time whilst under the detrimental influence of alcohol or drugs.
• Seek help voluntarily if they recognise they have an alcohol or drug related problem.
• Inform their line manager if they are aware that a colleague or anyone on site has an alcohol or drug related problem that is affecting their work.
8. ASBESTOS
Thousands of commercial, industrial, residential, school and public buildings built or refurbished before 2000 are likely to contain asbestos containing materials (ACMs). Workers engaging in maintenance, repair, refurbishment, alteration or demolition activities could be exposed to asbestos fibres which can be released from ACMs such as roofing sheets, ceiling tiles, pipe insulation or lagging. Inhaling air containing asbestos fibres can lead to asbestos-related diseases, mainly cancers of the lung and chest lining.
Employer’s Responsibilities
To reduce the likelihood of being exposed to asbestos or ACMs in premises controlled by the company, it will:
• Take reasonable steps to locate materials containing asbestos in nondomestic premises under their control.
• Presume materials contain asbestos unless there is strong evidence that they do not or confirmation it is present by an asbestos survey being undertaken, including the taking and analysis of samples.
• Make and keep up-to-date, a record or register of the location, amount, type and condition of the asbestos containing materials and the materials presumed to contain asbestos.
• Assess the risk of exposure to asbestos fibres from the materials identified.
• Prepare a plan setting out in detail how the risks from these materials will be managed and record the roles and responsibilities for managing asbestos.
• Plan for emergencies to cater for incidents of asbestos containing materials being accidently uncovered or fibres released.
• Take necessary steps to put the plan into action.
• Regularly review and monitor the plan and the arrangements to keep them relevant and up-to-date.
• Regularly check the condition of these materials and search for deterioration, damage or disturbance.
• Make safe or, if necessary, remove or make arrangements to have removed any material that contains asbestos where there is a risk.
• Keep any material known or presumed to contain asbestos in a good state of repair.
• Identify the location, type and condition of the materials to anyone who is likely to work on or disturb them, or who is or may be at risk.
• Promote awareness of the risks of asbestos through training and induction of staff.
• Ensure that anyone, including sub-contractors, working on ACMs or materials suspected of containing asbestos within such buildings, are adequately trained and competent to carry out the work and are licensed where necessary.
• Check that the HSE have been notified of any licensed work or relevant non-licensed work planned to be undertaken.
• Ensure that licenced contractors have suitable arrangements to control exposure to asbestos in place prior to commencing work. No work with asbestos to be carried out until a written plan, detailing how the work is to be undertaken, has been prepared.
• Ensure suitable arrangements are in place for the disposal of any asbestos waste produced including used personal protective equipment.
Where the company’s employees and sub-contractors are working on a building that may contain asbestos, the company will:
• Before commencing any works, establish from those in charge of the premises, e.g. owner, occupier, principal contractor, contractor or client, the location or likely location of asbestos containing materials in the premises.
• Obtain a copy of the relevant parts of the premise’s asbestos register, if applicable, for the details of any asbestos containing materials or suspected asbestos containing materials.
• If there are no records of an asbestos assessment, request from those in charge of the premises to arrange for an asbestos survey to be undertaken, the survey to include the taking and analysis of samples.
• Where the presence of asbestos containing materials is suspected in domestic premises, ensure sample materials are taken and tested by competent persons prior to commencing work.
• Carry out a risk assessment of the whole task, record the findings and
• implement suitable control procedures.
• Document a method statement to minimise disturbing asbestos containing materials, make everyone involved aware of the system, then implement it.
Employee’s responsibilities
Employees will: -
• Report immediately to the company any damage to a building in which they are due to work, or damage to building materials in a building in which they are working.
• Not work on the building structure or equipment, e.g. walls, ceilings, fuse boxes, etc. unless instructed by the company who will have instigated the above procedures
• Not work on a building in which there may be asbestos unless they have been suitably trained are suitably trained in Asbestos Awareness.
• Follow all information, instruction and training given to prevent injury or ill health.
9. COMPRESSED GASSES
A compressed gas supply (whether air, oxygen or some other gas), either from a cylinder or from a compressor must be treated with care. It must never be used for blowing dust or other material from clothing, skin or glassware or for ventilation purposes. It is particularly dangerous to direct a jet of compressed air at the body as this may introduce air into the bloodstream, or inflict serious eye injury, or cause a burst eardrum. Pipe connections must be appropriate for high-pressure work, standard worm driven hose clips are not acceptable for this purpose.
Gasses Generally
Associated hazards
• Skin penetration.
• Eye damage.
• Hearing damage.
• Explosion.
Employer’s responsibilities
The company will:–
• Carry out a suitable risk assessment to identify the significant hazards associated with the use of compressed air.
• Implement suitable control measures to eliminate or minimise the significant hazards associated with the use of compressed air.
• Communicate the hazards and controls to all affected employees.
• Provide information, instruction, training and supervision in respect of the use of compressed air.
• Ensure all pipe connections are appropriate for high-pressure work and are secure (standard worm driven hose clips are not acceptable for this purpose).
• Permit competent and trained employees only to work with compressed air.
• Ensure that pre-start inspections of air tools are undertaken to check that the hose connections are in good condition and that the lines are free from dirt.
• Ensure that all compressors undergo regular inspection and maintenance in accordance with manufacturer’s recommendations and as required by regulation.
Employee’ responsibilities
Employees will:
• Never use compressed air hoses to dust themselves down.
• Always isolate the main air supply before disconnecting any air tools.
• Follow the manufacturers and any specific company instructions at all times.
• Only use tools for which they are trained.
• Wear the personal protective equipment which has been provided for use with the equipment.
• Report any defects immediately and do not use the equipment until the problem has been safely rectified.
Compressed gas cylinders
Accidents involving gas cylinders can be very serious and may result in major injuries or death. The term ‘gas cylinder’ includes varying types of pressure vessel used to transport and store gas under pressure. They are used for different purposes. e.g., oxygen supply, anaesthetic gas supply, in heating appliances and in fire fighting appliances.
Associated hazards
• Fire and explosion.
• Manual handling.
• Unsecure or unstable gas cylinders.
• Accidental release or leaks of hazardous substances.
• Cold surfaces.
Employer’s responsibilities
The company will:–
• Carry out a risk assessment to identify the significant hazards associated with using and handling compressed gas cylinders and implement suitable control measures to minimise harm.
• Check that cylinders are labelled or marked indicating their content and hazards associated with their contents.
• Ensure that affected employees are fully trained in the safe operating and handling of cylinders.
• Follow manufacturer’s instructions on how to store, handle and use compressed gas cylinders correctly and safely.
• Store cylinders in their designated location in a secure, suitably restrained, upright position.
• Ensure that storage areas are dry, well ventilated, preferably outdoors, and positioned away from any source of heat, naked flame or direct sunlight.
• Ensure that limited numbers of gas cylinders are stored at any time.
• Ensure that gas cylinders and valves are regularly maintained, tested and examined in accordance with the manufacturer’s recommendations and statutory requirements.
• Undertake and record regular visual inspections of gas cylinders and their associated holders, clamps, couplers, regulators and hoses.
• Provide personal protective equipment (PPE), as identified by risk assessment.
Employee’s responsibilities
Employees will:–
• Undertake training in the safe use of compressed gas and follow information and instruction provided.
• Wear any personal protective equipment (PPE) issued.
• Report any damage to cylinders or attachments.
• Not drop, roll or drag gas cylinders.
• Use equipment provided by the Home to handle cylinders.
10. CONSTRUCTION (DESIGN AND MANAGEMENT) REGULATIONS 2015 (CDM)
The Construction (Design and Management) Regulations 2015 (CDM) cover a very broad range of construction activities and under the CDM Regulations, legal duties apply to various parties but for the company’s work, as sub-contractors, they apply specifically to Contractors and Workers on all construction projects even for simple, short duration work.
A Principal Contractors are legally required to be appointed where projects involve, or are likely to involve, more than one contractor working on the project at any time. Each duty holder must beware of the CDM Regulations and the responsibilities of other duty holders under CDM which also applies to work undertaken on behalf of domestic clients.
Anyone working on projects under the control of others (which will be the case for the work undertaken by the company) must report to them any situation likely to endanger their own health and safety or that of others. This arrangement is for those organisations whose business involves doing construction or construction related work and where they have construction work undertaken on the premises / structures they are responsible for.
Contractor’s responsibilities (i.e. those of the company):
For all construction projects, the company will: -
• Check that the Principal Contractor and/or Client is aware of their CDM duties.
• Plan, manage and monitor the health and safety under their control.
• Where there is only one Contractor involved with the project (commercial or domestic), the company must ensure that it follows the regulations and that a Construction Phase Plan is developed before the work begins and that it is updated during the project.
• Provide relevant risk assessments and method statements.
• Seek specialist support, where necessary.
• Ensure sufficient resources, suitable plant and equipment.
• Check that sub-contractors and other people appointed by the company have suitable skills, knowledge, training and experience and ensure that they are adequately resourced, supervised and inducted.
• Provide relevant information to all persons under their control, particularly regarding hazards and control measures, through inductions, training or meetings.
• Ensure that operatives are properly consulted regarding health and safety.
• Co-operate with Duty Holders and others to co-ordinate work between all parties.
• Take reasonable steps to prevent unauthorised access to the works.
• Report any accidents and manage the emergency arrangements.
• Provide adequate welfare facilities, or where they are provided by a Principal Contractor, check that they are sufficient.
• Where relevant for notifiable projects display the HSE notification details in the construction site office where it can be read by anyone on site and were necessary, keep it updated.
• Follow the technical specific requirements of Part 4 and Schedule 2 of the CDM Regulations.
For projects which are likely to involve more than one Contractor, the company will additionally: -
• Co-operate with the Principal Contractor, other Duty Holders and others working on the project.
• Follow reasonable directions from the Principal Contractor and from the applicable requirements detailed in the Construction Phase Plan.
• Liaise with the Principal Contractor on the provision of welfare facilities during the works.
• Plan their own work but in coordination and cooperation with other Duty Holders.
• Communicate to the Principal Contractor, any accidents or incidents, risks to others from their work and any queries arising from the effectiveness of the Construction Phase Plan.
• Where relevant, if a Domestic client fails to appoint a Principal Contractor then the Company will be treated as being in control of the construction phase of the project and therefore takes on the Principal Contractor’s duties.
Employees’ Responsibilities
As defined by the Regulations, ‘Workers’ are both employees of the company and any sub-contractors that are hired by the company on a project and for all projects they will: -
• Take care of their own health and safety and to others who may be affected by their actions.
• Read and understand health and safety information provided to them.
• Follow site rules.
• Attend any relevant induction, Toolbox talks or training courses.
• Report any accidents, incidents or risks that might be a danger to themselves and others.
• Liaise with the site safety representative on health and safety matters.
• Cooperate with others and follow reasonable directions from duty holders.
11. CONFINED SPACES
Each year in the UK a number of people are killed or seriously injured during confined space work activity. These incidents occur in a wide range of industries and those who suffer can include the people working in the confined space and those who try to rescue them, if not properly trained.
A confined space can be any space of an enclosed nature where there is a risk of death of serious injury from hazardous substances or dangerous conditions. Confined spaces include, storage tanks, silos, sewers, reaction vessels, vats, excavations and poorly ventilated rooms or spaces.
Associated hazards
• Fire and Explosion.
• Poisonous gases, fumes, dusts or vapour.
• Oxygen deficiency.
• Excessive temperatures.
• Drowning in liquids and asphyxiation from flow of solids.
• Trapping and collapse.
• Working at height.
• Poor lighting/vision.
Employer’s responsibilities
The company will:
• Assess the nature of the task to be undertaken and avoid entry into the confined space, if possible. This may be achieved by modifying the confined space so that entry is not necessary or have the work done remotely.
• Carry out risk assessments for the task and implement safe systems of work including ‘Permit to Work’ controls, where required.
• Provide adequate information and instruction for the work to be done and a suitable and sufficient rescue plan should which must form part of the safe system of work
• Ensure only trained authorised and competent persons enter the confined space. Training should include the use of personal protective equipment PPE, rescue equipment and recognising signs of foreseeable effects on the human body, e.g. oxygen deprivation, heat exhaustion etc.
• Appoint a competent supervisor and workers to undertake and regularly inspect the work.
• Confirm that workers are fit and healthy to perform the tasks.
• Confirm the structural integrity of the confined space, e.g. excavations.
• Ensure the entrance to the confined space allows for the safe access and egress for all relevant workers including emergency staff and equipment.
• Ensure associated work equipment external to the confined space does not create an additional hazard, e.g. fumes from generator or vehicle.
• Provide a suitable means of communication between all parties involved.
• Where applicable, isolate plant and services prior to entry.
• Provide adequate ventilation with clean, breathable air.
• Where applicable, purge the confined space of toxic or flammable substances prior to entry and test the atmosphere before and during occupation.
• Ensure that suitable tools and equipment, including personal protective equipment, are used and have been maintained and where required, inspected, calibrated, serviced and are subject to a pre-use check prior to entry.
• Use intrinsically safe electrical equipment and tools, i.e. Explosion proof, for confined spaces where there may be a risk of a flammable or explosive atmosphere.
• Prepare and implement suitable emergency arrangements and equipment, including rescue and resuscitation equipment, fire fighting and first-aid provisions and procedures. Ensure only trained and
• competent people are used in emergencies.
• Make rescue equipment available at a nearby location prior to entry.
• Maintain a “top man” and “line of sight” at all times to alert others in the event of an emergency.
Employee’s responsibilities
Employees will:
• Follow training, guidance and instruction given, to prevent injury or ill health.
• Use protective and safety equipment provided.
• Be aware of personal limitations that may hamper the ability to work safely in a confined space.
• Report to supervision any hazardous or dangerous situations.
• At no time should anyone enter a confined space to effect a rescue (60% of all deaths that occur in confined spaces are would-be-rescuers entering to effect a rescue of others).
12. CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (COSHH)
Using chemicals or other hazardous substances at work may put people’s health at risk, thus employers are required to control exposure to hazardous substances to prevent ill health. The aim is to protect both employees and others who may be exposed by complying with the Control of Substances Hazardous to Health Regulations (COSHH). Effects from hazardous substances can range from mild eye irritation to chronic lung disease or even death.
Hazardous substances include:–
• Substances used directly in work activities, e.g. paints, adhesives,
• cleaning agents.
• Substances generated during work activities, e.g. soldering, welding
• fumes, silica dust.
• Naturally occurring substances, e.g. grain, dust.
• Biological agents, e.g. bacteria and other micro-organisms.
Associated hazards
• Skin irritation.
• Asthma or other lung disease.
• Losing consciousness.
• Cancer.
• Infection from bacteria and/or micro-organisms.
N.B. This list of hazards is not exhaustive.
Employer’s responsibilities
The company recognises its responsibility to provide a safe working environment in relation to the management of potentially hazardous substances and will:-
• Identify any hazardous substances that are used or stored within company premises.
• Identify all work activities likely to produce or generate hazardous substances.
• Obtain Safety Data Sheets from suppliers or other sources.
• Identify who may be affected by the use of such substances.
• Appoint a competent person to complete and record the COSHH Assessment and review the assessment regularly
Where reasonably practicable, the company will prevent exposure by:-
• Changing the process so that a hazardous substance is not required or generated.
• Replacing the hazardous substance with a less hazardous substance.
• Using the substance in a safer form
If prevention is not practicable, the company will control exposure by: –
• Total enclosure of the process/isolation of the activity, where reasonably practicable or partial enclosure and installation of extraction (Local Exhaust Ventilation, LEV).
• Providing suitable storage and transport facilities for hazardous substances following manufacturer’s guidance and ensuring containers are correctly labelled.
• Using a system of work that minimises the potential for leaks, spills and escape of the hazardous substance.
• Ensuring that control measures, e.g. LEV remain effective by inspection, testing, thorough examination and maintenance of plant and equipment where appropriate.
• Providing information, instruction, training and supervision in the safe use and handling of hazardous substances.
• Providing employees with suitable personal protective equipment (PPE) and or Respirable Protective Equipment (RPE) as required by risk assessment and ensure that they are trained to use and handle the equipment. Where RPE is used, ensure that face fit testing is undertaken.
• Ensuring emergency procedures are in place and that arrangements to dispose of waste are implemented.
• Determining the need to monitor employee’s exposure or if health or medical surveillance is required.
• Recording the findings in a COSHH assessment and review the assessment regularly or if is deemed no longer valid.
• Providing a copy of each relevant COSHH assessment to those persons considered at risk.
• Regularly monitoring compliance with the control measures implemented. (Controls need to include not exceeding any assigned legal Workplace Exposure Limits (WEL) or that exposure to asthmagens, carcinogens and mutagens are reduced to as low as is reasonably practicable.
Employee’s responsibilities
Employees will: -
• Take part in training programmes provided by the company.
• Observe container hazard symbols.
• Practice safe working with hazardous substances.
• Report any concerns or health issue to their immediate supervisor.
• Wear, use correctly and maintain any personal protective equipment provided.
• Return all hazardous substances to their secure location after use.
• Use the control measures provided properly
13. DERMATITIS
Dermatitis is a skin condition usually caused by contact with something that irritates the skin or causes an allergic reaction. Contact Dermatitis affects mainly the hands but other parts of the body can also be affected.
Dermatitis can be caused by: -
• Wet work due to repeated and prolonged contact with water, e.g. by hand washing more than 20 times or having wet hands for more than 2 hours during a shift.
• Chemical agents, e.g. through contact with chemicals, particularly concrete products and including by direct contact, splashes, contaminated work surfaces and tools, airborne particles settling on the skin.
• Biological agents, e.g. through contact with plants, bacteria, spores, moulds, fungi.
• Physical agents, e.g. by vibration, radiation or low humidity from air conditioning.
• Mechanical agents, e.g. by abrasion.
Associated hazards
• Irritant Contact Dermatitis: mainly caused by chemical and physical irritants and is the most common form of Contact Dermatitis.
• Common chemical irritants include solvents, soaps, detergents, latex, cosmetics,
• metalworking fluids, oils and alkalis.
• Allergic Contact Dermatitis: common allergens include, UV cured printing inks, adhesives, wet cement, some plants, nickel and chromium which can cause an allergic reaction, hours or days after contact. In rare cases a severe reaction can occur, known as an ‘anaphylactic shock’.
• Photo Contact Dermatitis: is a reaction that develops where chemicals are applied to the skin, e.g. sunscreens, fragrances, creams, insecticides, disinfectants.
Symptoms of dermatitis generally include a localised rash and/or irritation of the skin and can develop into flaking, scaling, cracking, bleeding, swelling and blistering which can take days or even weeks to heal.
Employer’s responsibilities
The company will: -
• As part of the risk assessments process, in accordance with the COSHH Regulations, identify all substances likely to generate the risk of dermatitis and those persons who are at risk of work-related developing dermatitis.
• Where reasonably practicable, eliminate the use of substances that are likely to cause dermatitis.
• Where relevant, replace substances likely to cause dermatitis with less harmful substances.
• Establish control measures and safe systems of work to prevent and/or minimise skin contact with hazardous substances.
• Ensure that the controls in place are working.
• Provide suitable personal protective equipment (PPE), skin care products and adequate washing facilities.
• Provide suitable personal protective equipment storage and disposal facilities.
• Encourage employees to carry out regular skin checks to identify signs of dermatitis.
• Introduce health surveillance for all employees likely to be at risk of developing dermatitis.
• Provide employees with information, instruction and training in relation to hazardous substances, use of PPE and skin care products.
• Consult with employees and their representatives in relation to skin care, skin care products and personal protective equipment.
• Record and investigate any diagnosed cases of dermatitis and follow RIDDOR reporting procedures, where appropriate.
Employee’s responsibilities
• Observe hazard symbols and instructions displayed on product containers.
• Co-operate with the employer and follow the safe working procedures to minimise contracting dermatitis.
• Wear suitable PPE and use skin care products according to the control measures identified in the risk assessments.
• Use work equipment and methods of work that prevents the skin coming into contact with hazardous substances.
• Regularly check skin condition and report any symptoms of dermatitis to the employer and seek medical advice, if necessary.
• Ensure that hands are washed and dried regularly, including before and after the wearing of protective gloves.
• Use ‘before and after’ work creams to ensure that the skin is kept in good condition – remember that barrier creams are not a substitute for protective gloves.
14. DISPLAY SCREEN EQUIPMENT (DSE)
Display Screen Equipment (DSE) based work can potentially have serious effects on health. Problems tend to be caused by a combination of badly designed jobs, unsuitable workstations and equipment, the work environment and poor personal posture. For the purposes of this Policy, a ‘user’ is defined as someone who is required to use DSE equipment for a significant part of his/her working day.
Associated health issues
• Musculoskeletal injuries.
• Work related upper limb disorders
• Repetitive Strain Injury
• Visual fatigue and headaches.
• Stress.
Employer’s responsibilities
The company will: -
• Identify all DSE users as defined by regulations.
• Undertake workstation risk assessments with the involvement of employees.
• Reduce the risks associated with DSE use to the lowest reasonably practicable level.
• Provide suitable work equipment.
• Provide all DSE users with sufficient information, instruction, training and supervision.
• Incorporate task changes within the working day in order to prevent intensive periods of on-screen activity and ensure arrangements for regular breaks.
• Arrange and pay for eye and eyesight tests on request by identified DSE ‘Users’.
• Contribute towards corrective appliances (glasses), where recognised ‘Users’ require these solely and specifically for working with DSE.
• Ensure that, where required all new-starters complete a DSE assessment questionnaire.
• At the request of a user, pay for an eyesight test
Where a user raises a matter related to health and safety in the use of DSE the company will:-
• Take all necessary steps to investigate the circumstances.
• Review the DSE risk assessment and implement any additional control measures required.
• Ensure appropriate corrective measures are taken.
• Advise the user of the actions taken.
Employee’s responsibilities
Employees will:-
• Inform their Line Manager in confidence as soon as possible, if a health problem arises through the use of display screen equipment.
• Work in accordance with any advice or guidance given by the company.
• Familiarise themselves with the contents of the relevant risk assessments.
15. DRIVING FOR WORK & VEHICLES
The Company provides vehicles for various uses and employees will use their own vehicles to get to and from contracts, so the Company is conscious of both the health and safety and environmental considerations regarding this. These arrangements shall apply (where relevant) to both employees driving company owned vehicles as well as driving their own, on company business.
Associated safety issues
• Injuries or death due to collisions or other accidents
• Visual fatigue and headaches.
• Stress.
• Tiredness
Employer’s responsibilities
The company will: -
Prior to any employees driving a company vehicle, or driving their own vehicle on company business, check and record the employee’s driving licence (both parts) to ensure that the employee is licenced to drive that type of vehicle and has not had any endorsements or disqualifications that might affect either the driving or the insurance rating of that person
Prior to any employees driving their own vehicle on company business, check and record the employee’s insurance cover (particularly that the employee is covered for business use) and, if applicable, check that there is a current MOT for the vehicle.
Ensure that all company vehicles are insured and, if applicable, have a current MOT.
Ensure that all company vehicles are maintained in good working order and have services as per manufacturer’s schedules.
Where practicable, arrange for employees to share vehicle journeys to contracts.
Employees Responsibilities:
Employees will:-
• Make an inspection prior to use of a vehicle, to ensure that any defect in it is identified and if this is a Company vehicle report any defect immediately to the Operations Manager and if it is an employee’s vehicle, it must not be used if it might be unsafe so to do
• Make regular inspections of the vehicle’s oil, water cooling and windscreen washer systems, lights and tyre pressures
• Always drive in a safe manner according to the Highway Code, taking into consideration the conditions present at the time of driving
• Always wear a seat belt and ensure that any passengers do also and never carry unauthorised passengers, particularly hitch-hikers
• Ensure that they have a fully charged mobile telephone with them in case of a breakdown or an accident occurring
• Not use any form of hand-held mobile device such as a telephone whilst driving as it is both dangerous and a criminal offence. Hands-free equipment such as a ‘Bluetooth’ earpiece should be used at all times when driving on Company business
• Plan work to avoid routinely driving for more than three hours and ensure that enough rest has been had before setting off. Take regular breaks on any long journey and pull over and rest if tiredness appears
• Not make unnecessary journeys particularly if the weather is bad (such a thick snow or icy conditions)
• Not drive if they do not hold the appropriate licence for the vehicle or have been disqualified from driving or when under the influence of drink or drugs
• Report to the Operations Manager, all road traffic accidents occurring whilst driving a Company vehicle or whilst driving a private vehicle on Company business
• Report to the Operations Manager, all driving convictions received whilst working for the Company, whether incurred during work, or at any other time
• Whether driving a Company vehicle, or driving a private vehicle on Company business, present to the Operations Manager, their Driving Licence for inspection and recording and, where using a private vehicle, the vehicle’s Insurance and MOT Test Certificate
Note:- A conviction for a serious road traffic offence, particularly one relating to driving with excess alcohol or under the influence of drugs, will be treated as Gross Misconduct for the purposes of the Company’s Disciplinary Procedure
16. ELECTRICITY
The safe management of electrical installations and equipment is essential to our business. It is therefore imperative that electrical systems and equipment are designed, constructed, selected, maintained and used with care.
Associated hazards
• Contact with live parts, causing shock and burns.
• Faults that could cause fires.
• Fire or explosion where electricity could be the source of ignition.
Employer’s responsibilities
With regard to fixed installations the company will: –
• Not undertake any work that is required to be carried out by a properly qualified and competent electrician, unless it is carried out by such a contractor.
• Identify all main circuit breakers/isolators to ensure all persons understand how to isolate equipment or building services safely in the event of an emergency.
• Have regard to the design, construction and selection of electrical equipment when purchasing such equipment for use in the workplace.
• Promote and implement a safe system of work when dealing with electrical supplies.
• Exchange safety information with contractors, ensuring that they are fully aware of (and prepared to abide by) the company’s health and safety arrangements.
Portable equipment and testing
Definition - Equipment, which is not part of a fixed installation but is able to be connected to a fixed installation, or a generator, by means of a flexible cable via a plug and socket assembly. This includes equipment that is either hand-held or hand operated while connected to the supply or is intended to be moved while connected to the supply.
The company will:-
• Ensure that all portable electrical appliances are maintained in a safe condition and inspected at suitable intervals (‘PAT tested’).
• Log the results of inspections and maintain records.
• Mark equipment to identify when tested and next test due date.
• Remove from use any defective equipment until such time as it can be repaired,
• All items of equipment that cannot be repaired will be withdrawn from use and under no circumstances will the company require an employee to carry out makeshift or temporary repairs be made on any electrical equipment.
Employee’s responsibilities
Employees will -
• Co-operate with management arrangements for electrical safety in the workplace.
• Use the protective and safety equipment provided.
• Not endanger themselves or others.
• Never carry out repairs to any electrical equipment
• Report hazardous or dangerous operations or defective equipment.
• Follow the training and guidance provided to prevent injury to themselves and others.
• Not bring private electrical equipment onto company premises without prior authorisation from management. Any such equipment must be PAT tested in accordance with company procedures.
17. ENVIRONMENTAL POLICY
1. The Company is acutely aware of its legal and moral responsibilities towards the environment and it recognises that all operations have an impact on carbon emissions, global warming etc. It also recognises that everyone has a part to play in making the planet greener and cleaner.
2. The following policies and procedures will ensure the conservation of natural resources whilst minimising any adverse environmental impact from its operations.
3. Disposal of all waste must be done in a manner that will not cause pollution in any form and, having first decided whether any item can be re-used, all waste will then be separated for disposal, to allow the best chance of re-cycling. If necessary and where any doubt occurs, specialist contractors will be consulted.
4. All site waste will be dealt with in accordance with any client or main contractor waste management plan. Where such does not exist, disposal will be carried out in accordance with any procedures for that site and in accordance with current legislation and in a way that maximises re-cycling and ensures safe disposal of all items.
5. Where possible, on the disposal of any electrical equipment (especially computer equipment), if possible it will be donated to a charity whose purpose is to refurbish it and donate it to disadvantaged people. Where this is not possible, it will be taken to a licensed waste disposal facility and not mixed in with other non-recyclable waste.
6. Every site shall consider the environment and through carefully managed procedures, ensure that all dust and noise levels are kept to as low a level as possible.
7. Every site will be kept tidy and clean - good housekeeping is essential in accident prevention as well as good environmental practice, if required.
8. No tap will be left on for longer than reasonably required, or left dripping and any unused water will be re-used usefully, where possible.
9. Where water has been used for cleaning equipment and where it might contain noxious substances, it will not be allowed to run into public sewers but shall be collected and disposed of safely.
10. If more than one employee is going to (or going near to) a place where others wish to go, use should be made of car-sharing and (if applicable) increased car expenses will be provided to the car owner for this purpose. Where practicable (and particularly on longer journeys), public transport will be used in preference to cars, both for environmental and personal safety considerations.
11. Products purchased will, where possible, be environmentally friendly, re-usable, re-cyclable and designed not to damage the environment. In the case of all timber purchased it will be taken from Forest Stewardship Council (FSC) certified forests. For staff refreshment purposes, ‘Freetrade’ consumables will be used.
12. All employees will be made aware of this policy and their responsibilities for environmental issues and will be given suitable training on these aspects.
18. FACTORY
About two thirds of all accidents occurring in a manufacturing environment are caused by the movement of vehicles, materials and goods. These include slips, trips and falls and the lifting or moving of goods. Accidents and incidents of ill health can be greatly reduced by following safe systems of work and maintaining a high level of personal hygiene.
Associated hazards
• Slips and trips.
• Collision with vehicles.
• Entanglement.
• Crushing.
• Cuts.
• Skin disease.
Employer’s responsibilities
The company will:-
• Provide training for employees on existing and new machinery.
• Issue appropriate personal protective equipment and train employees in its use.
• Ensure that all machinery is fit for purpose and is inspected and regularly maintained in accordance with manufacturer’s recommendations.
Lighting
This will be selected to ensure that it does not produce any glare or stroboscopic effects that can result in rotating machinery appearing stationary. Workplace lighting will be installed independent to any machinery with emergency lighting placed strategically in case of power failure.
Guarding and interlocks
Guards and interlocks are fitted to various machines within the workshop in order to prevent access to dangerous moving parts. Under no circumstances are employees permitted to: -
• Remove guards.
• Override interlocks.
• Attempt to access moving parts of machinery that are guarded.
• Allow vision panels that are provided in guards, to become dirty and therefore reduce visibility but if they become excessively scratched it must be reported to the factory manager who will organise for them to be replaced.
Employee’s responsibilities: -
• Not to wear rings, watchstraps or other jewellery, clothing or have hair that is of a length that, if not tied back, may pose a snagging hazard or trap substances next to the skin.
• Not to eat, drink or smoke in work areas.
• Wash with soap and water at regular intervals.
• Wear clean overalls and keep dirty rags out of pockets.
• Cover any abrasions or cuts with a waterproof dressing.
• Keep machines and surrounding areas clean and free of debris.
• Wear the correct PPE at all times
19. FIRE & EMERGENCIES
Fire prevention is an important obligation for all businesses. The company has a responsibility for ensuring the health, safety and welfare of all employees and others who may have access to the workplace, as well as adjoining businesses or premises. These general duties include safety in relation to fire hazards, both from the work processes and activities, as well as general fire safety in the workplace.
The company will ensure that anyone within the company’s premises are protected from the risks of fire. In order to achieve this, appropriate fire prevention, precautionary and evacuation measures shall be taken in compliance with the relevant fire legislation and recognised good practice standards.
Associated hazards
• Flames and heat.
• Smoke and toxic fumes.
• Reduced oxygen.
• Collapse of buildings.
Fire responsibilities
Employer’s responsibilities
The company will:–
• Ensure that all employees receive comprehensive induction before commencing work, to ensure that they are fully aware of all the arrangements in place to facilitate a safe evacuation.
• A fire risk assessment for the relevant premises is undertaken and reviewed annually.
• Have a register of employees and visitors that can be taken to the fire assembly point in the event of an evacuation and will take into account any person with disabilities when determining fire safety arrangements and evacuation procedures for buildings under its control.
• The requirements for employee training in fire safety are adhered to.
• Keep a Fire Log Book up-to-date.
• Will have all fire alarm and associated fire equipment, including emergency lighting, tested in line with current guidance, manufacturer’s guidelines and tests are recorded in the Fire Log Book.
• Will organise that fire evacuation drills are carried out at its premises on a regular basis and that results are recorded in the Fire Log Book.
• Cause regular checks to be made to ensure escape routes are not obstructed and that fire exit doors are unlocked and available for use at all times when persons are in the building and that fire doors are closed at all times and not wedged open.
• Where dangerous substances (classified as explosive, oxidising, extremely flammable, highly flammable) can cause harm from fire or explosion and are stored or used in the workplace, arrange for a competent person to prepare and implement a suitable and sufficient risk assessment and comply with the requirements of the Dangerous Substances and Explosive Atmospheres Regulations, DSEAR.
• Undertake risk assessments for significant workplace activities and develop emergency plans and procedures before work commences.
• Assign responsibilities for controlling and dealing with emergencies ensuring that responsible people are trained and competent as Fire Wardens.
• Where applicable, liaise with Principal Contractors, Clients, safety representatives, external emergency services, and local authorities, regarding the emergency plans.
• Provide clear systems for contacting the emergency services.
• Provide information, instruction and training to employees on the emergency arrangements including escape routes, muster points and shut down procedures etc.
• Ensure that any equipment used as part of the emergency plan such as first aid, fire fighting, fire detection, alarms, gas release detection, communication systems, lighting, signage and rescue equipment are maintained and that persons are trained and competent in using such equipment.
• Ensure that emergency routes are clearly defined, kept clear, well-lit and that there is suitable access for emergency services.
A designated person at each premises will ensure that: -
• All employees receive comprehensive induction before commencing work, to ensure that they are fully aware of all the arrangements in place during the evacuation procedure.
• A register of employees and visitors is kept up-to-date at all times. This register must be available for inspection at all times and will be taken to the fire assembly point in the event of an evacuation for the purpose of calling the roll.
• The requirements for employee training in fire safety are adhered to.
• A Fire Log Book is kept up to date with all relevant records relating to fire safety.
• The fire alarm and associated equipment, including emergency lighting is tested weekly and tests are recorded in the Fire Log Book.
• All fire-fighting equipment is tested on a regular basis as per the manufacturer’s guidelines and records kept.
• A fire evacuation drill is carried out at least annually and recorded in the Fire Log Book.
• Any automatic fire detection equipment is tested according to current guidelines and the tests are recorded.
• A fire risk assessment is undertaken within the workplace and reviewed annually.
• All hazardous chemicals, gases and other hazardous materials are recorded and an inventory kept for information/inspection by the local authority fire brigade.
• Escape routes are not obstructed and that fire exit doors are unlocked and available for use at all times when persons are in the building and that fire doors are closed at all times and not wedged open.
Employee’s responsibilities
Employees will:–
• Practice and promote fire prevention.
• Follow the Fire Action Plan on discovering a fire.
• Report any concerns regarding fire safety to management, so that any shortfalls can be investigated and remedial action taken.
• Receive basic training in the action to take in the event of fire.
• Follow instructions and training in relation to fire safety in the workplace.
• Co-operate with management regarding arrangements for fire prevention in the workplace.
• Accept individual responsibility to take reasonable care for the health and safety of themselves and for any other person who may be affected by their acts or omissions
Fire Action Plan for Buildings
• Through training, or as part of induction, the procedures set out in this section will be communicated to all employees working with the company.
• Upon finding a fire, the person will immediately give warning to anyone in the vicinity with a request for them to clear the area and will activate an alarm.
• The most senior person on site (or if none is present, then the person who discovers the fire) will dial 999 to call the Fire & Rescue Services and give them details of the incident and location.
• The designated Fire Warden at the property (or in the event of there not being one present, then the most senior person on site or if none is present, then the person who discovers the fire) will clear the area, moving all personnel, visitors and members of the public, to a point of safety (if possible a Fire Assembly Point), well away from the seat of the fire.
• The designated Fire Warden at the property (or in the event of there not being one present, then the most senior person on site or if none is present, then the person who discovers the fire) will ensure that all company personnel and visitors are accounted for
• Whilst the company does not advocate any risk being taken in fighting a fire, if it can be done with no risk of injury any person and if properly trained to do so, a person may attempt to extinguish a small fire with suitable equipment.
• Once the above has been carried out and when the Fire & Rescue Service arrive, the designated Fire Warden at the property (or in the event of there not being one present, then the most senior person on site or if none is present, then the person who discovers the fire) will liaise with them, providing relevant information on fire location, hazards and any missing personnel.
Emergency Plan for Construction Sites
The company almost always works on a site where there is site management available, either through a Principal Contractor or a Client and the Emergency Plan for that site must be ascertained, communicated to employees and followed. In the event of an emergency occurring that may require evacuation, the following shall apply to the company employees:
• A warning will be given to anyone in the vicinity with a request for them to clear the area
• The person finding the incident will immediately clear the area, moving all personnel, including subcontractors, visitors and members of the public, to a point of safety, well away from the seat of the incident.
• The person finding the incident will contact the company’s most senior person on site who will then contact the site management, or if there is no senior person immediately contactable, the person finding the incident will do it him or herself.
• If it can be done with no risk of injury, company vehicles and equipment should also be moved away from the site of the incident
• Once the above has been carried out and when the Fire & Rescue Service arrive the senior person present, or the person finding the incident, if required, will liaise with them, providing relevant information on fire location, hazards and any missing personnel.
20. FIRST AID
People at work can sustain an injury or become ill. It is important that they receive immediate attention and that an ambulance is called for in serious situations. The provision of adequate First Aid cover is essential - it can save lives and prevent minor injuries becoming major ones.
There are ‘Appointed Persons’ who are not trained in first aid but are trained to deal with an emergency and there are First Aiders who, depending upon the recommended cover required, have undergone either a one day Emergency First Aid at Work course, or a 3 day First Aid at Work one.
Associated injury or ill health issues
• Bodily injuries: blows, cuts, scratches, bites, impact, crushing, stabs,
• Grazes, scalds, falls.
• Illnesses: asthma, diabetes, epilepsy etc.
Employer’s responsibilities
The company will:-
• Carry out a First Aid risk assessment for each workplace to identify the level of First Aid cover required.
• Provide the minimum number of First Aid personnel at all times.
• Devise suitable Emergency Procedures and provide First Aid equipment and facilities.
• Display the names of trained First Aiders on the statutory poster.
• Organise regular monitoring of the contents of First Aid kits and replenishment of stock
• Provide training and refresher training of First Aiders and Appointed Persons.
• Dispose of contaminated waste properly.
• Keep employees informed of the First Aid arrangements.
Employee’s responsibilities
Employees will:-
• Co-operate with management arrangements for First Aid in the workplace.
• Know the procedure for summoning help.
• Follow any guidance or instruction given, to prevent injury or ill health.
• Report any hazardous or dangerous situations to the Home Manager or senior person on duty.
21. FORKLIFT TRUCKS
A forklift truck is a powered industrial truck used to lift and transport materials, normally by means of steel forks inserted under the load. Forklifts are most commonly used to move loads stored on pallets. This equipment can be gas, electric or diesel powered and comes in a number of versions e.g. side loading, reach, counterbalance, narrow aisle, rough terrain etc. The equipment used by the company has been carefully selected to suit the environment in which they operate.
Associated hazards
• Striking or trapping of pedestrians by forklift truck.
• Collisions of forklift truck with stationary objects or other vehicles.
• Rolling/tipping-over of forklift trucks.
• Unintentional dropping of loads.
• Gases emitted by battery charging or gas fuelling processes.
• Electrical shock during battery charging process.
• Use by unauthorised persons.
Employer’s responsibilities
The company will:-
• Appoint a competent person to carry out a risk assessment for the use of forklift trucks, this will help identify persons at and any significant risk from, forklift truck operations.
• Ensure that appropriate controls to be implemented.
• Provide sufficient resources and procedures for safe forklift operations.
• Allocate responsibilities and give sufficient training and instruction to forklift truck operators and supervisors, to achieve safe forklift operations.
• Regularly checking that forklift truck drivers are fit to drive and inspecting and maintaining forklift trucks following manufacturer’s recommendations and ensuring trucks are suitably marked.
• Arrange inspections of forklift trucks by competent persons at appropriate intervals in accordance with the Lifting Operations Lifting Equipment Regulations.
• Ensure that lifting accessories, where relevant e.g. man cages, are designed and are suitable for lifting tasks in accordance with the Lifting Operations Lifting Equipment Regulations (LOLER).
• Keep records of training, inspection, examination and maintenance.
• Monitor and review the effectiveness of this arrangement periodically.
• The Operations or Factory Manager will be responsible for forklift truck operations and will: -
▪ Plan lifting operations, so that they can be carried out in a safe manner.
▪ Identify the resources required for safe forklift truck operations.
▪ Monitor the safe operation of forklift trucks.
▪ Verify that forklift truck operations are properly supervised.
Employee’s responsibilities
Employees who will drive forklift trucks will:-
• Only use the equipment for the purposes required of it and follow instructions given as to its use.
• Take extreme care of themselves and others in work activity involving forklift truck operations.
• Follow training, guidance and instruction, to prevent injury or ill health.
• Only drive a forklift truck if authorised and trained to do so.
▪ Undertake daily pre-use checks on the forklift truck, to ensure that safety devices and operational features are in order.
• Use protective and safety equipment provided.
▪ Report to their line manager, any health condition that may affect forklift truck driving and to report any hazardous or dangerous situations, including any fault of safety devices or audible warning signals, visual warnings, brakes or steering
22. HEALTH SURVEILLANCE
Health surveillance is conducted by observing, communicating and systematically watching for early signs of work-related ill health. Health surveillance is essential if there is an identifiable disease or adverse health effect related to an employees’ exposure to a health risk, where a risk assessment has identified something as having a reasonable likelihood of occurring.
It requires implementing procedures to achieve this, including simple methods (e.g. looking for skin damage on hands), the completion of the company’s Annual Health Surveillance form, by all employees, technical checks (i.e. audiology tests) or more involved medical examinations. Some hazardous substances require health surveillance as a condition of use.
Associated hazards
• Noise.
• Whole body or hand-arm vibration.
• Solvents, fumes, dusts, biological agents and other hazardous
• substances.
• Dermatitis.
• Asthma
• Asbestos, lead or work with compressed air.
• Ionising Radiation
• Diving.
Employer’s responsibilities
The company will:-
• Carry out a risk assessment to identify the health hazards within the workplace and communicate the findings to employees.
• Take any necessary measures to remedy any risks found as a result of the assessment.
• Ensure that new staff are included in health surveillance programmes.
• Provide staff with relevant information and training.
• Ensure that personal files are kept up-to-date.
• Ensure that sickness absence is monitored and employees are referred to management if the reason for absence is thought to be work-related.
• Provide personal protective equipment where required.
• Monitor and review the effectiveness of the arrangements.
Employee’s responsibilities
Employees will:-
• Co-operate with the company on matters of health and safety including arrangements for health surveillance where it has been identified as a necessary.
• Use all control measures where they are required.
• Inform the company if he or she has any concern about health and safety, or if they experience symptoms of ill health.
23. HOUSEKEEPING
Poor standards of housekeeping are a common cause of injury and damage at work and can create possible fire hazards. Unsatisfactory housekeeping is often the result of poor working practices, lack of direct supervision and/or organisational deficiencies within the workplace.
Associated hazards
• Fire.
• Slipping, tripping/falling over.
• Poor cleanliness.
• Dirty equipment.
• Cluttered pedestrian gangways
Employer’s responsibilities
The company will: -
• Carry out a risk assessment in relation to housekeeping within the company and introduce control measures as appropriate.
• Take any necessary measures to remedy any risks found as a result of the assessment.
• Implement steps for the maintenance, cleaning and repair of the premises.
• Train employees to be aware of their responsibilities for ensuring that hazards are not created from their work or equipment.
• Inform every employee of the risks which exist.
• Re-assess housekeeping as necessary if work processes change.
Employee’s responsibilities
Employees will:-
• Ensure that at all times their workplace is kept clean and tidy
• Dispose of all rubbish and unwanted items in a proper manner
• Co-operate with management arrangements for good housekeeping in the workplace.
• Follow any guidance and instruction given to prevent injury or ill health.
• Report to the employer any hazardous or dangerous situations
24. INFORMATION, INSTRUCTION AND TRAINING
Information regarding health and safety law is provided in the ‘Employee Handbook’, on the statutory poster “Health and Safety Law – What You Should Know” by virtue of Toolbox Talks, documents that are available in the offices or Health & Safety files and by other means, as and when required.
Employer’s responsibilities
The company will:-
• Consult with relevant persons to identify the information, instruction and training required for the company taking into account the level of skills required, the risks identified in the workplace, the position of the employee within the organisation and any relevant, specific individual needs.
• Undertake a risk assessment to identify any further specific training needs.
• Provide the necessary training, taking into account the capabilities, previous training, knowledge and experience of employees.
• Ensure that the demands of the job do not exceed the employees’ ability to carry out their work without risks to themselves and others.
• Prioritise information, instruction and training to ensure that any high risk needs are met first.
• Determine the most suitable method for delivery of the information, instruction and training, including the use of internal and external providers.
• Assess the suitability of the training and its effect on the employee and/or the business to enable changes, modifications or additions to be made if required.
Specifically, the company will provide information, instruction and training for employees:-
• On recruitment.
• When moving persons to another task or promotion.
• When the process, equipment or system of work is changed.
• If a review determines a refresher program is required.
Suitable records will be maintained of all information, instruction and training provided.
Employee’s responsibilities
Employees will:-
• Co-operate with the company in relation to all training aspects.
• Attend any training courses that are identified as necessary.
• Follow training, guidance and instruction to prevent injury or ill health.
• Use protective and safety equipment provided.
• Report to their line manager any hazardous or dangerous situations.
• Co-operate with management arrangements for health and safety.
25. LONE WORKING
Lone workers can be anyone who works by his/herself without direct contact or supervision. Examples include a person working on their own in a workshop, plant room, undertaking gardening activities or making home visits.
Associated hazards
• Accidents.
• Fire.
• Inadequate provision of rest, hygiene and welfare.
• Violence whilst at work.
• Manual handling activities.
• Transport breakdown/accident en route.
• Severe weather conditions.
• Tracing of home address through vehicle registration.
• Injury received whilst entering unsafe premises.
• Lack of adequate visibility, due to poor lighting.
Employer’s responsibilities
The company will: -
• Identify all employees who are lone workers.
• Make a suitable and sufficient assessment of the risk to the health and safety of these employees and others who may be affected.
• Identify the preventative and protective measures needed, so far as is reasonably practicable.
• Ensure that mechanisms are in place to account for and trace the whereabouts of employees who work alone and that these systems are regularly checked.
• Ensure that training in interpersonal skills, managing aggression and personal safety, that emphasises prevention and the continual assessment of risk is in place and available to employees.
• Check that lone workers have no medical conditions, which make them unsuitable for working alone.
• Supervision of lone workers will be provided which will be based upon the findings of the risk assessment.
• Establish emergency procedures in consultation with employees.
• Ensure that appropriate support is given to staff following an incident.
Employee’s responsibilities
Employees who are recognised as lone workers will:–
• Co-operate with the employer by following rules and procedures
• designed to protect their safety as a lone worker.
• Attend personal safety training programmes as directed by the employer.
• Provide information on their whereabouts during working hours to the employer.
• Report all incidents relating to lone working using the company’s reporting procedure.
26. MAINTENANCE OF EQUIPMENT
Every year, there are a number of accidents arising from the use of work equipment, including machinery. Many are serious and some are fatal. By using safe, well maintained equipment, operated by adequately trained staff, accidents and associated financial costs can be reduced or prevented. Maintenance includes cleaning and adjusting.
Associated hazards
• Scheduled maintenance not being undertaken as required or breakdown maintenance inadequate, leading to unrevealed failures of safety critical items.
• Human error or incompetence of maintenance staff.
• Static or spark discharge during maintenance in an intrinsically safe zone.
• Poor communication between maintenance staff and employees.
• Lack of knowledge by maintenance staff of the working environment where maintenance is being carried out.
• Unauthorised staff performing maintenance functions.
• Failure to re-commission plant correctly after maintenance to ensure that operations are not adversely affected in terms of safety considerations.
Employer’s responsibilities
The company will: -
• Undertake suitable and sufficient risk assessments, identifying how equipment should be isolated prior to carrying out any maintenance work and which identify how heavy parts of machinery will be moved.
• Implement the appropriate measures for the protection of anyone undertaking maintenance operations when the assessment has indicated that the task involves significant risk to health or safety.
• Ensure that all work equipment is maintained and kept in good working order and where necessary, a written maintenance log kept up-to-date.
• Ensure that all persons who maintain, supervise or manage maintenance work are competent.
• Establish safety rules for how maintenance tasks are performed.
• Ensure the use of extension tools that preclude employee exposure to moving parts of machinery whilst cleaning, unjamming, lubricating etc
• Provide training in their use.
• Ensure that all staff are fully aware of reporting procedures so that a responsible person can be informed of any problems or implement any necessary remedial action.
• Seek assurance of exclusivity of control if the machinery must be energised during adjustment, unjamming or other maintenance.
• Supply all necessary personal protective equipment that is required to be worn when the maintenance work is being undertaken.
• Ensure that lockout procedures are in place, which require that all sources of electrical, mechanical, hydraulic or pneumatic energy are isolated from the machine by physically locking out and applying warning signs or tags.
• Ensure that employees are trained and qualified to use the lockout procedure.
Employee’s responsibilities
Employees must: -
• Follow instruction, guidance and safe systems of work in respect of machinery maintenance.
• Notify the employer of any problems or hazards on a machine, such as an unguarded part.
• Not carry out any maintenance activities on machinery unless trained to do so.
• Co-operate with management arrangements for maintenance of machinery.
• Make full and proper use of all PPE that has been issued to them
27. MANUAL HANDLING
Manual handling injuries can occur wherever people are at work. Manual labour, awkward postures, manual materials handling and previous or existing injury are all risk factors implicated in the development of manual handling injuries. Manual handling is defined as the supporting and transporting of a load by human effort and includes lifting, lowering, pushing, pulling or carrying.
Associated hazards
• Sprains, strains.
• Hernias.
• Damage to the joints, ligaments, muscles and vertebrae.
• Slips, trips and falls.
Employer’s responsibilities
The company will:–
• Identify manual handling operations that present a risk of injury, including any at premises outside the regular workplace at which employees may have to perform manual handling operations.
• So far as is reasonably practicable, eliminate manual handling operations which present a risk of injury, by the introduction of automation or mechanisation.
• Assess any operation that cannot be avoided using an ergonomic approach that considers the task, individual capacity, load and environment (TILE) elements, to determine the level of risk. The assessment will be recorded and reviewed if circumstances change.
• Identify from the information in the risk assessment any measures required to eliminate the risk, or reduce it to the lowest level that is reasonably practicable and produce a Method Statement for it.
• Make periodic reviews of assessments to ensure that they are still valid but carry out a immediately if any of the components of the work situation have changed.
• Fully investigate any incidents that result in musculoskeletal injury to staff and review risk assessments and systems of work in the light of such incidents.
• Ensure that all staff recruited to posts involving manual handling are suitable for the work they are required to undertake, that job descriptions include details of manual handling tasks where these are part of requirement of the post, and that staff in post continue to be suitable for the work.
• Provide suitable information, training and supervision for all employees engaged in manual handling tasks and keep records of such training.
• Give sufficient information about loads and environment to any other employers who might have control of company employees on site that will enable them to meet their responsibilities under the regulations.
Employee’s responsibilities
Employees involved with manual handling activity will:-
• Follow the safe system of work designed and introduced by the company and should not deviate from this without good reason.
• Not undertake a manual handling activity when a reasonably practicable alternative exists.
• Use any mechanical aids that have been provided for their use and for which they have been trained.
• Report immediately to the office, any faults with mechanical aids.
• Assist and co-operate with the process of the assessment of risk.
• Assist the company with the implementation of staff training, attend training sessions as required and apply the knowledge gained from training to their daily work.
• Report all accidents, injuries and near misses involving handling activities, however trivial.
• Inform the employer if they are unable to undertake their normal manual handling duties because of injury, illness or any other condition.
• Not undertake any manual handling operation that they believe is beyond their capability.
• Report any unsafe systems of work to the company
28. MOBILE PLANT AND EQUIPMENT
The use of plant and equipment poses serious dangers to people, structures and equipment. As plant of this nature is normally controlled by a driver riding on the machine it is imperative that equipment is serviced and maintained in line with the manufacturer’s recommendations.
Associated hazards
• Falling persons or materials.
• Overturning due to overloading, uneven ground, winds etc.
• Collapse of equipment.
• Moving parts.
• Collisions and contact with overhead electrical supplies.
Employer’s responsibilities
The company will:-
• Undertake risk assessments on the use of plant and equipment for the proposed tasks and implement suitable control procedures to minimise injury or damage to persons, equipment and structures.
• Ensure that all employees who use the equipment receive suitable and adequate information, instruction, training and supervision.
• Provide banksmen and signallers, where necessary.
• Equipment will only be used for the purpose it was constructed or adapted for and complies with the relevant standard including CE marking where appropriate.
• Competent persons to maintain and inspect equipment regularly and ensure suitable records are kept e.g. thorough examination of lifting equipment.
• Any defective equipment will be removed from service.
• Provide suitable and effective guarding to prevent access to dangerous parts of machinery and that guarding is regularly inspected and maintained by competent persons.
• Minimise the risk of persons or objects falling by supplying barriers, harnesses and methods for controlling access for persons, materials and equipment.
• Where applicable, suitable emergency devices such as stop controls are fitted.
• Not allow workers to be carried on mobile work equipment unless it is designed to carry persons and authorisation is given.
• Reduce the risks posed by equipment overturning e.g. provide ‘roll over protection structures’ (ROPS) and suitable restraining systems etc.
• Provide suitable personal protective equipment and ensure that it is used.
Employee’s responsibilities
Employees will:-
• Only use the equipment if trained and authorised.
• Strictly observe machine/equipment operating instructions and follow company procedures e.g. do not leave keys in unattended machines.
• Only use equipment, which has been provided and is suitable for the purpose.
• Check the equipment for defects before use and report any defects immediately. Do not use any faulty or damaged equipment.
• Never allow passengers to ride on a machine, unless it is specifically designed to carry passengers.
• Ask for a banksman if vision is restricted.
29. MONITORING, INSPECTION AND REVIEW
The Health and Safety (Consultation with Employees) Regulations require all employers to consult with their employees. The company recognises the importance and benefits to be gained by consultation and will maintain clear avenues of communication to ensure effective consultation between management and employees. It is the responsibility of management to ensure that consultation takes place in good time on matters relating to employee’s health and safety at work.
If at any time the method of consultation becomes ineffective due to the size or nature of the business then the company will recognise the rights of employees or groups of employees to elect one or more persons to act as their representative for the purpose of such consultation.
Employer's responsibilities
The company will:-
• Prepare and implement a plan for regular monitoring and inspection of health and safety arrangements.
• Arrange for periodic inspections of the workplace and processes to be undertaken.
• Monitor employee’s health requirements and fitness to work, where applicable.
• Ensure competent persons regularly inspect, examine and test equipment, where applicable, following manufacturer’s recommendations and at intervals, where set by statutory requirements.
• Regularly inspect the workplace and activities to ensure a safe working environment.
• Regularly check employee and contractor competence during work activities to ensure they are working safely and are following the requirements of the employee handbooks, instructions, etc.
• Review risk assessments at least annually, or where there has been a significant change in tasks, premises layout, equipment or personnel.
• Record results of inspections and monitoring that is undertaken.
• Gather and analyse data about injuries, cases of ill health (including monitoring of sickness absence records) and incidents with the potential to cause injury, ill health or loss.
• Take any necessary remedial actions to safeguard the health and safety of employees, contractors, public or visitors where hazards, faults, omissions, non-compliances, lack of training, unsafe activities or conditions are found through complaints, inspection, monitoring and review.
• Prioritise when, how and who implements any actions required.
• Periodically review the whole of the health and safety management system including the elements of planning, organisation, control and monitoring to ensure that the whole system remains effective and legally compliant.
Employee’s responsibilities
Employees will:–
• Check equipment, including any personal protective equipment supplied, is safe before use.
• Co-operate with management arrangements in respect of workplace inspections.
• Follow any training, information, guidance and instruction given by the employer for checking and inspection of safe practices.
• Report any hazards or defects to the employer immediately.
30. NOISE
Hearing damage caused by exposure to noise at work can be permanent and incurable. Hearing loss is usually gradual due to prolonged exposure to noise.
Associated hazards
• Hearing damage/loss.
• Tinnitus.
• Acoustic shock.
Employer’s responsibilities
The company will-
• Identify work equipment and workplace areas where there may be a risk of noise exposure and if necessary, engage the services of a competent person to carry out a noise risk assessment.
• Identify those employees who are likely to be at risk from noise exposure particularly new and expectant mothers and young workers.
• Not expose employees above the exposure limit values (ELV).
• If the lower exposure action values are being exceeded, make appropriate hearing protection available to employees.
• If the upper exposure action value is being or likely to be reached or exceeded:–
▪ develop and implement a formal action plan to reduce the risk to as low as
reasonably practicable.
▪ minimise the noise at source, e.g. modify equipment.
▪ reduce noise exposure times, e.g. by task planning, job rotation.
▪ isolate noisy areas, e.g. with use of sound proofing.
▪ designate hearing protection zones, using specific signage, restrict access and ensure
that appropriate hearing protection is being worn in these areas.
• Purchase work equipment with the lowest noise levels, where reasonably practicable.
• Regularly inspect and maintain work equipment including personal protective equipment (PPE).
• Provide employees with information, instruction, training and supervision on noise, including its effects on health, control measures, safe systems of work, maintenance of equipment, health surveillance and hearing protection.
• Record the findings of noise assessments, including those for which no action was required.
• Regularly monitor and review the assessment. Undertake further noise measurements, if necessary, particularly where new equipment or processes, or layout of the workplace change.
• Provide hearing checks for all employees who are regularly exposed to noise levels above the upper exposure action value, or to those who, e.g. have prior partial hearing loss. Maintain records of any hearing checks undertaken.
• Identify any likely detrimental health effects arising from synergistic effects or interaction between noise and other agents e.g. vibration.
Employee’s responsibilities
Employees will:-
• Comply with signs and notices that identify hearing protection zones.
• Wear hearing protection where its use is mandatory.
▪ Use, keep clean and store hearing protection as instructed and as trained to do.
▪ Report any faults of the hearing protection to management.
▪ Use the controls provided e.g. screens or dampers and report any defects.
• Co-operate and attend for hearing checks where required.
• Report any noisy areas or equipment to management
31. PERSONAL PROTECTIVE EQUIPMENT
Personal protective equipment (PPE) is to be supplied and used at work wherever there are risks to health and safety that cannot be adequately controlled in other ways. PPE will only be used as a last resort when preventative or other control measures cannot be applied.
Associated hazards
• Bodily injuries: - blows, impact, crushing, stabs, cuts, grazes, scalds,
• falls from height.
• Health hazards: - dust, fumes, vapours, gases, bacteria, viruses, fungi.
• Noise.
• Vibration.
• Slipping/falling over.
• Electrical hazards.
• Non-ionising radiation.
Employer’s responsibilities
The company will:-
• Provide protective equipment when the risk presented by a work activity cannot be adequately controlled by other means.
• Whilst it is generally recognised that the use of PPE can be undertaken without undue risks to health, the company will seek to give information and training to enable a fuller understanding of these issues.
• The implementation of this policy requires the total co-operation of all members of management and staff. There will be full consultation with employee representatives through existing channels of communication.
• Carry out an assessment of proposed PPE to determine whether it is suitable.
• Train employees in the safe use of PPE and inform them of any residual risks.
• Take any necessary measures to remedy any risks found as a result of the assessment.
• Ensure that where two or more items of PPE are used simultaneously, these are compatible and are as effective used together as they are separately.
• Arrange for adequate accommodation for correct storage of the PPE.
• Implement steps for the maintenance, cleaning and repair of PPE.
• Maintain and replace PPE that has been provided to meet a statutory obligation, as necessary, and at no cost to the employee.
Employee’s responsibilities
Employees must:-
• Make full and proper use of all PPE that has been issued to them.
• Inspect all PPE before use to ensure that it is suitable, clean and undamaged.
• Report any defective PPE to the employer.
• Report any discomfort or ill health experienced as a consequence of wearing the equipment.
• Not undertake any work unless the correct equipment is being worn.
• Store PPE securely at all times
32. PORTABLE ELECTRICAL APPLIANCES
Portable electrical appliances are found in most workplaces and include power tools, portable lighting, computer equipment, kitchen appliances, portable heaters and equipment such as cable extension leads. Where equipment is powered from the mains electrical supply there may be a significant electrical hazard that will need to be specifically controlled.
Associated hazards
• Shock or burns.
• Uncontrolled start up of equipment.
• Fire or explosion.
• Trips and falls.
Employer’s responsibilities
The company will:-
• Undertake a risk assessment for using the applicable portable electrical appliance for the task required and implement suitable safe systems of work to control the risks.
• Ensure that only trained and competent persons undertake the work.
• For equipment connected to power sources either use “double insulated” or earthed cables and ensure cables are protected against damage.
• Ensure that equipment is regularly maintained by following the manufacturer’s instructions.
• Ensure users visually check equipment before and during use.
• Regularly undertake, by trained appointed persons, formal visual inspections of the equipment including inspection of the plug and its assembly.
• Carry out combined inspection and testing by electrically competent persons at frequencies required by the risk assessment. A register of such inspections will be kept.
• Remove from use or arrange for the repair of any appliance that fails any inspection, test or other checks.
• Where required by risk assessment, provide additional precautions such as suitably robust residual current devices (RCD’s), 110v reduced voltage equipment, etc.
• Ensure that the power supply is within the operating range of the appliance.
• Ensure that, where provided, guards and protective covers are in place and kept in good condition.
Employee’s responsibilities
Employees will:-
• Visually check the equipment before and during use looking for signs of faults, overheating or damage to the equipment including to the wiring, plugs, casing and any guarding.
• Immediately stop work if faults are found and report any defects to the supervisor.
• Do not carry out any repairs or adjustments to equipment unless trained to do so.
• Take care of the equipment that has been provided.
• Disconnect the equipment from the supply before making any adjustments.
• Ensure that equipment is plugged into the correct supply by an approved method, do not attempt to use a makeshift temporary connection
33. RISK ASSESSMENT & METHOD STATEMENTS
In many workplaces there are risks which may affect the health and safety of employees. A properly conducted risk assessment is an important step in protecting employees as well as complying with the law. In many instances, straightforward measures can control risks, and whilst the law does not expect employers to eliminate all risks, they are required to protect people so far as is reasonably practicable.
Associated hazards
• Physical, chemical and/or biological agents.
• Working conditions and processes.
• Manual handling activities.
• Exposure to infectious diseases.
• Work-related stress.
• Long working hours.
• Workstations and posture.
• Other workplace hazards.
Employer's responsibilities
The company will:-
• Ensure that any employee undertaking risk assessments are competent to do so, having undergone suitable training in the risk assessment process.
• Identify all hazards with the potential to cause harm to employees and others who may be affected by the company’s undertaking.
• Evaluate the probability and severity of potential injury or damage.
• Identify the options for eliminating, reducing or controlling the identified risks and taking the necessary action.
• Provide employees with any additional training identified within the risk assessment process as being a necessary control measure.
• Regularly view the risk assessments, where they may no longer be valid, or where there has been a significant change in work reactivities or processes.
• Keep records of the significant findings of the risk assessments and identify employees who may be especially at risk.
• Provide appropriate health surveillance where there is an identifiable disease or potential adverse health condition related to the work activity.
• Provide employees and others who may be affected by the company’s operations with comprehensive and relevant information on risks, preventative and protective measures, emergency procedures and competent persons.
Employee’s responsibilities
Employees will: -
• Co-operate with management arrangements in respect of workplace risk assessments.
• Follow any training, information, guidance and instruction given by the employer.
• Comply with any control measures laid down within risk assessments.
• Report any hazards or defects to the employer immediately.
• Make full and proper use of any PPE provided
34. VIBRATING TOOLS
Vibration White Finger (VWF) is the most common symptom of Hand-Arm Vibration Syndrome (HAVS). It is possible to suffer from HAVS when using powered equipment, depending on their design, condition and exposure period. The first sign of VWF is often when fingertips become white or feel numb. For HAVS there are prescribed legal Exposure Action Values (EAV) and Exposure Limit Values (ELV).
Associated health issues
• Damage to blood cells.
• Reduced circulation.
• Nerve damage to the hands/fingers.
• Loss of manual dexterity, grip, strength, etc.
Employer’s responsibilities
The company will-
• Assess the risks to employee’s health from use of vibrating tools.
• Determine if employees are likely to be exposed above the specified EAV and if they are, introduce control measures to eliminate the risk or reduce the risk to as low as is reasonably practicable.
• Provide health surveillance to those who continue to be exposed above the EAV.
• Determine if employees are likely to be exposed above the specified ELV and if they are, take immediate action to reduce their exposure below the ELV.
• Provide information, instruction and training to employees with regards to the health risks and the action to be taken to reduce these risks.
• Keep records of risk assessments, control measures and health surveillance.
• Regularly review the vibration risk assessment and introduce risk reduction measures including considering alternative work methods that eliminate or reduce exposure, assessing the suitability of the tool before purchase, to ensure that the
• Ensure that wherever possible, anti-vibration devices are incorporated within the tool design, taking into consideration current technology and that all tools are maintained through a planned maintenance scheduling system.
• Not allow the use of blunt consumable items, e.g. abrasive wheels, breakers, drill bits, etc which increase the force needed and the time taken to carry out the work.
• Improving the design of working areas/workstations to reduce loads on arms, wrists, etc. caused by poor posture.
• Using systems to reduce the amount of force operators need to grip tools.
• Introducing rotas to limit time employees are exposed to vibration, i.e.use several short periods instead of continuous periods.
• Providing protective clothing to keep employees warm and dry as this encourages good blood circulation. Gloves can be used to keep hands warm but should not be relied upon to provide protection from vibration risk.
• Encouraging the reporting of equipment faults and removal of defective equipment from use until repaired or replaced.
• Encouraging regular breaks where equipment which produces high vibration levels is used.
Employee’s responsibilities
Employees will:-
• Make themselves aware of any possible risk they may inadvertently be working under.
• Look for tingling and numbness in the fingers and watch for and report if fingers go white or are very painful.
• Report any loss of manual dexterity or loss of strength in the affected parts.
• Use low vibration equipment where possible
• Ensure that consumable blades, drill bits, etc. are not good condition.
• Keep fingers and hands warm and reduce the amount of time spent using vibrating equipment.
• Report all defective equipment to management.
35. WASTE DISPOSAL
This arrangement covers the general waste generated by the company in the carrying out of its activities.
Associated hazards
• Build-up of combustibles presenting a fire hazard.
• Health hazard due to possible vermin infestation.
• Poor housekeeping presents a tripping hazard.
Employer’s responsibilities
The company will:-
• Identify all waste that has the potential to be removed from the site or premises.
• Establish contracts with appropriate waste disposal companies to ensure that waste is removed from premises and sites safely.
• Confirm with the waste disposal companies the specific items which can or cannot be placed in the receptacles provided.
• Provide suitable waste collection receptacles dependent upon the waste to be disposed and where relevant label or sign the receptacles to easily identify the disposal of waste.
• Ensure that any chemical waste or unknown substances are stored in their original containers until an authorised waste disposal company can remove them from the company premises.
• Maintain any copies of waste transfer notes on site for a minimum of two years for future reference.
• Instruct all employees in the correct disposal of waste and maintain records of instruction and training on file.
Employee’s responsibilities
Employees will:-
• Dispose of waste as instructed.
• Inform management if an activity produces waste that has not been previously identified or removed from site so that the relevant steps can be taken for safe removal.
• Not climb onto skips or other waste receptacles.
• Inform management if waste receptacles are full and need emptying.
• Not items from waste receptacles and take or use for personal use.
36. WELFARE
The provision of welfare in the workplace should be taken seriously; it applies to both offices, the factory and all sites upon which the company is working. However, the company usually works on sites that are managed by a Principal Contractor who will provide such facilities.
Employer’s responsibilities
The company will:-
• provide suitable facilities to rest, drink and eat meals away from sources of contamination, together with accommodation for clothing and changing facilities, potable water and sanitary and washing facilities.
• Where facilities are arranged by a Principal Contractor, inspect them and confirm that they are of a standard that meets the regulations.
Employee’s responsibilities
Employees will:-
• Maintain the facilities in a proper manner and not damage or misuse any equipment that is provided.
• Be responsible for clearing his or her own waste and cleaning any utensils when eating or drinking on the premises.
• Report any damage or defects to the office, or the Principal Contractor
37. WORK EQUIPMENT
The definition of work equipment is wide and includes machinery, apparatus, equipment and tools. Scaffolding, access equipment and safety devices etc are also considered to be work equipment.
Associated hazards
• Dangerous/rotating parts of machinery.
• Ejection of materials.
• Rupture or disintegration.
• Fire, overheating or explosion.
• Unintended discharge of gas, liquid, vapour or other substance.
• Excessively hot or cold surfaces.
• Failure of safety controls on powered equipment.
• Dangers from instability, poor lighting or poor maintenance.
Employer’s responsibilities
The company will:-
• Ensure that equipment is used in line with the manufacturer’s instructions.
• Undertake full risk assessments for the equipment that is being used and issue copies of the assessments to all operatives along with any persons who may be adversely affected by the equipment.
• Ensure that employees are provided with sufficient information, training and supervision when using the equipment and all training will be documented on the employee’s personnel file.
• Ensure that all necessary safety controls are in place such as guards and isolation switches etc.
• Ensure that work equipment is selected which is suitable, by design, construction or adaptation, for its intended purpose in its particular place of use and is suitable for the process and conditions of use.
• Ensure that work equipment is subject to proper maintenance carried out by persons competent for the work. The complexity and frequency of maintenance will vary with the type of equipment and its conditions of use. Planned preventative maintenance may be necessary.
• Where a risk assessment has identified a potential significant risk of injury from the installation or use of work equipment we will arrange for a suitable inspection (which may include test) to be carried out by a competent person.
Employee’s responsibilities
Employees will:–
• Use work equipment safely and used in line with the manufacturer’s instructions and in accordance with the information, instruction and training provided by the employer.
• Only use the equipment that they are trained on.
• Visually check and carry out other checks, required by risk assessment, prior to and during use and report any faults and unsafe conditions to the employer.
• Take reasonable care of themselves and others who may be affected by their actions.
• Co-operate with the employer in the management arrangements for the provision and use of work equipment.
• Seek the permission of the employer before bringing any personal items of equipment to work where it is intended that they be used by either themselves or others as part of work activities.
• Make full and proper use of any personal protective equipment provided by the employer.
38. WORKING AT HEIGHT
A third of all reported falls from height incidents involve ladders or stepladders and many injuries are caused by inappropriate or incorrect use of equipment.
Associated hazards
• Failure of a ladder itself, causing persons or equipment to fall.
• Items falling from the height.
• Users over-reaching or stretching from the equipment.
• Overloading of the equipment.
• A ladder or other equipment slipping and falling due to not being correctly secured.
• Faulty equipment.
• Inappropriate use of equipment.
Employer’s responsibilities
The company will:-
• Carry out a risk assessment of work activities involving the use of equipment for working at height.
• Take all necessary measures to reduce any risks found as a result of the assessment.
• Ensure that all ladders or other equipment for working at height are of good construction, sound material and are suitable for the tasks to be performed.
• Ensure that all ladders used are clearly identified, regularly inspected and maintained.
• Provide appropriate information and training to employees who use equipment for working at height, including additional information and training where equipment is used in a high-risk environment or in a way, which increases the risks involved.
• Implement a reporting system, so that any concerns, problems, risks or defects encountered while using the ladders can be reported to a responsible person and the appropriate action taken.
• Provide training in the use of equipment to employees for working at height.
• Issue to all employees, guidance for working at height.
Employee’s responsibilities
Employees will:–
• Follow instruction, training and information provided by the employer on the safe use of ladders.
• Check whether the type of work activity requires the use of equipment.
• Establish whether the equipment is suitable for the task and match it to the job.
• Ensure the equipment is in good condition and check that it has been inspected and stored correctly; any repairs have been carried out correctly; that it has been regularly maintained and that it is free from defect, of good construction and of sound material.
• Report any defects in equipment to the office immediately.
• Make use of any personal protective equipment provided by the company.
• Advise the company of any health issues, which may affect the ability to work at height